Accounts Receivable Services

Track outstanding invoices and collect payments so you get paid on time without chasing customers yourself.

What This Is

You did the work. You sent the invoice. Now you’re waiting to get paid. Accounts receivable is tracking those outstanding invoices, following up when payments are late, and making sure money actually hits your account instead of sitting on someone’s desk for 60 days.

Most business owners hate chasing payments. It feels awkward to call a customer and ask where your money is. But if you don’t follow up, some clients will keep pushing payment back until you force the issue. Meanwhile, your cash flow suffers because you’re waiting on money you already earned.

The Work

Send invoices promptly after work is completed. Track payment due dates and what’s outstanding. Follow up on late payments with reminder emails and calls. Record payments when they come in and reconcile them to invoices. Handle disputes or billing questions from customers.

The Process

Invoices go out on your schedule. Reminders sent automatically when payments approach due dates. Personal follow-up on accounts that go past due. Weekly reporting on aging receivables so you know who owes what and how long it’s been outstanding.

Why This Matters

Cash flow problems don’t usually start with low revenue. They start with slow collections. You completed $50,000 in work last month but only collected $30,000 because half your invoices are sitting unpaid. Your bank account looks tight even though you’re profitable on paper.

The longer an invoice goes unpaid, the less likely you are to collect it. Thirty days past due is still collectible with some follow-up. Ninety days past due and you’re in difficult territory. Six months past due and you’re probably writing it off. Time matters in collections.

The Awkwardness

Most business owners don’t want to be the person calling to ask for payment. Especially when it’s a repeat customer or someone they have a relationship with. So the call doesn’t happen and the invoice sits unpaid for another month.

The Distraction

Tracking who owes what, remembering to send follow-ups, fielding customer questions about invoices. This administrative work pulls focus from actually running the business. It’s necessary but it’s not revenue-generating.

What Changes

Invoices go out consistently and on time. Follow-up happens systematically without you having to remember who hasn’t paid or work up the nerve to call them. Collections become a process instead of an emotional negotiation.

Your cash flow improves because payments come in faster. Customers learn that your invoices don’t just disappear if they ignore them. The average time between completing work and receiving payment shortens, which means more cash available when you need it.

Faster Collections

Systematic follow-up reduces average collection time. Customers who might have paid in 60 days start paying in 30 because they know someone will call if they don’t. That acceleration compounds over time into significantly better cash flow.

Professional Distance

Having a third party handle collections preserves your customer relationships. You’re not the one calling to ask for payment. Your bookkeeper is. That professional distance makes the conversation less personal and more transactional.

The Valley's Trusted Accounting Firm